Difference between revisions of "Student: Obtain Approvals"

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(Added a small note about in-program contracts not requiring dean approval.)
 
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===How to Obtain Approval and from Whom===
 
===How to Obtain Approval and from Whom===
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*Login to my.evergreen.edu to review your contract
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*Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.
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*Click on Individual Study Contracts
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[[File:ILC Portal Collect Feedback Ready for Approval Button.png|centre|alt=A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|thumb|A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.|417x417px]]
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*Click on the title of your contract
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*Click the "It's Ready" button to start the Approval Stage
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*Each required approver will have instructions located to the right
 
*Each required approver will have instructions located to the right
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*The reason your list of approvers may be shorter or longer than the screen shot below is based on the answers you provided when defining your contract
 
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*If you would like to remove an approver (for example, decide to not use the Wood Shop) you must unlock your contract and change your answers to the"Terms and Conditions Questions" located in the defining your contract stage
 
  
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<gallery>
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*The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract
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File:Readyforapproval.png|Click this button to start the Approval Process
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[[File:ILC Portal Basic ILC Approvals.png|centre|alt=Screenshot of default ILC Approvals with instructions listed to the right of each approval.|thumb|Screenshot of default ILC Approvals with instructions listed to the right of each approval.|418x418px]]
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File:Individual-Study-Department-Approvals.png|Example with a lot of approvers
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</gallery>
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===How to Obtain Signatures for Field Supervisors and Subcontractors===
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[[File:ILC Portal Basic Internship Contract Approvals.png|centre|alt=Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|thumb|Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.|446x446px]]
  
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# Log into your [http://my.evergreen.edu/ my.evergreen.edu] account and view your contract.
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*'''Note: in-program contracts do not require approval from the dean of experiential learning or a graduate program director'''.
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# Open your contract's summary page.
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*If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage
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# Select the "view" option at the bottom of the page.
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[[File:ILC Portal Unlock Contract Button.png|centre|alt=Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|thumb|Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.|436x436px]]
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# Scroll to the bottom of your contract and press the "Print PDF" button.
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# A PDF of your entire contract along with signature lines will be created. Save this.
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# From you, you may receive your signature(s) physically or digitally.
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# Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.
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===How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors===
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* Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.
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* In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.[[File:ILC Portal Collect Feedback Section View Button.png|centre|alt=Collect Feedback section in the ILC Portal with "View" button highlighted|thumb|'''Collect Feedback''' section in the ILC Portal with "View" button highlighted|600x600px]][[File:Sample ILC Summary View.png|centre|alt=Sample ILC Summary view after "View" button is selected|thumb|Sample ILC Summary view after "View" button is selected|600x600px]]
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* Scroll to the bottom of your contract and press the "Print PDF" button.[[File:Sample ILC Print PDF Button.png|centre|alt=Bottom of ILC Summary View with "Print PDF" button highlighted.|thumb|After scrolling to the bottom of the ILC Summary View, you will see a "Print PDF" button that will take you to a downloadable PDF of your contract.|600x600px]]
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* A PDF of your entire contract along with signature lines will be created. Download this document and email it to your field supervisor(s) and/or subcontractor(s).
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* From here, you may receive your signature(s) physically or digitally.
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* Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.
  
 
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Latest revision as of 10:45, 2 December 2025


Obtain approvals from your sponsor, sub contractor (if applicable), field supervisor (if applicable) and others.

How to Obtain Approval and from Whom

  • Once you have received feedback from your faculty sponsor, you should see a button labeled "It's Ready for Approval!" button show up in the Collect Feedback section of the ILC Portal. Click on the “It’s Ready for Approval!” button to start collecting approvals.
A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.
A screenshot of the Collect Feedback section of the ILC Portal, with the "It's Ready for Approval" button highlighted.
  • Each required approver will have instructions located to the right
  • The reason your list of approvers may be shorter or longer than the screenshots below is based on the answers you provided when defining your contract
Screenshot of default ILC Approvals with instructions listed to the right of each approval.
Screenshot of default ILC Approvals with instructions listed to the right of each approval.
Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.
Screenshot of default internship contract (INT) approvals with instructions listed to the right of each approval.
  • Note: in-program contracts do not require approval from the dean of experiential learning or a graduate program director.
  • If you would like to remove an approver (for example, determine that you don't need support from Academic Computing) you must unlock your contract and change your answers to the"Terms and Conditions" section located in the "Defining your Contract" stage
Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.
Screenshot of the bottom of the ILC Portal with the "Unlock Contract" button highlighted.

How to Obtain Feedback and Signatures from Field Supervisors and Subcontractors

  • Since field supervisors and subcontractors who are new to working with Evergreen contracts are not able to make an account through interns.evergreen.edu to approve contracts online, students must provide them with a PDF copy of their contract for a digital or physical signature.
  • In the Collect Feedback section of the ILC portal, you will see a button labeled "View" that will lead to a summary version of the contract.
    Collect Feedback section in the ILC Portal with "View" button highlighted
    Collect Feedback section in the ILC Portal with "View" button highlighted
    Sample ILC Summary view after "View" button is selected
    Sample ILC Summary view after "View" button is selected
  • Scroll to the bottom of your contract and press the "Print PDF" button.
    Bottom of ILC Summary View with "Print PDF" button highlighted.
    After scrolling to the bottom of the ILC Summary View, you will see a "Print PDF" button that will take you to a downloadable PDF of your contract.
  • A PDF of your entire contract along with signature lines will be created. Download this document and email it to your field supervisor(s) and/or subcontractor(s).
  • From here, you may receive your signature(s) physically or digitally.
  • Send your signed contract to IndividualStudies@evergreen.edu or the Deans Area front desk in Evans Hall 2002.

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Contract Stages
Individual Study Student Related Articles

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