Difference between revisions of "Make Calendar Events Automatically Shorter"

Microsoft Outlook now includes a feature that automatically shortens meetings to help users build in breaks between back-to-back events, improving focus and reducing stress. This guide explains how to enable the setting for individuals.

Back-to-back meetings can be mentally exhausting and reduce productivity. Microsoft Outlook now offers a feature that helps users schedule automatic breaks between meetings by shortening event durations. This small change can significantly improve focus, reduce stress, and enhance engagement.

What This Feature Does

When enabled, Outlook will automatically shorten meetings you schedule by a few minutes. For example:

• A 30-minute meeting might be scheduled for 25 minutes
• A 60-minute meeting might be scheduled for 50 minutes

This creates buffer time between meetings, helping you transition, take a breath, or prepare for the next session.

How to Enable Automatic Meeting Shortening

See Microsoft's documentation: Make all your events shorter automatically

Note: These settings only apply to meetings you create. Meetings scheduled by others will follow their own settings.

Why It Matters

Microsoft research shows that even short breaks between meetings can:

• Lower stress levels
• Improve focus and engagement
• Reduce meeting fatigue

By enabling this feature, you’re taking a simple step toward better time management and well-being.