Canvas and FERPA

For Faculty and Staff - the following FERPA guidelines regarding protections around student data and the appropriate use of Canvas are administered through collaborative monitoring by Registration and Records, the Deans Area, and Academic Technologies/OIT.

Site Visibility and Who Has Access

• Evergreen's Canvas sites are private by default, they are NOT visible to the public.
• A program or course Canvas site is visible/available to
  • the faculty and students who are officially associated with the program/course as determined by the Curriculum Area and Registration
  • anyone in the position of Dean for purposes of site review
  • IT/Acad Tech staff who have been assigned Canvas admin access to provide support
  • people who have been added manually either by faculty request or for Access Services/Accessibility purposes

Appropriate Use of Canvas Sites by Multi-term Programs

Students in multiple term programs can be allowed to see other students in the program for the term in which they are officially registered but not for terms during which they have not been or are not registered. Allowing someone access to class information (rosters, student papers, etc.) in Canvas for a time period in which a they are not registered can violate students' rights to privacy by sharing protected information. For any questions, please contact Registration and Records