Enrollment Information for Canvas

Help for Faculty and Staff

Canvas allows us to create a dynamic class list. When students enroll in your offering via Registration they are added to your offering that same day. However, they may not have access to the offering's Canvas site up to 24 hours following registration.

When will students be added to my course and when will they have access?

• Faculty control when students have access to the Canvas site by publishing the course.
• When students enroll in your offering via Registration, they are added to your offering that same day. However, there may be up to a 24-hour lag between being added to the offering's enrollment and access to the offering's Canvas site.
• Students admitted to an ongoing (multi-term) offering will be added to Canvas sites the Friday of Evaluation Week of the prior quarter. For example, Winter Quarter students joining an ongoing Fall offering will be added (back-enrolled) to the Fall Canvas site the Friday of Evaluation Week of Fall Quarter.

What if I see student names I do not recognize?

• The People list in Canvas is live data, and for a student to appear in your course they must have registered for it.
• Students who drop your course will have their enrollment concluded automatically - however, they will still display at the People page, with an "inactive" tag, until the end of Week 2.
• Students indicated as "inactive" no longer have access to the Canvas site and will not be able to receive communications through Canvas.

Waitlisted Students

• Waitlisted students do not have access to your course until they are officially registered.

Who Faculty can add as Users

For FERPA purposes, faculty do not have the ability to add users as a:

• Student
• TA, Program Assistant
• or Faculty

(Canvas will let you add folks but it won't stick, they will get bumped out if not officially registered for or associated with the offering.)

How to Request Adding Program Assistants/TAs or Faculty to Your Canvas Site:

To have a Program Assistant/TA added, or another faculty member, please submit a request to Academic Technologies via help.evergreen.edu.

How to Request Adding a non-/not-yet-registered or ILC/SOS Student to Your Canvas Site:

If you need to have a student enrolled to your site who is not yet registered for your offering, please submit an LMS Access Exception Request via help.evergreen.edu.

Please Note: Limitations of the LMS Access Exception (LAE) Role

Students added via this method:

• will not appear in the Canvas Gradebook
• will not be able to submit work/files to online assignments
• will not be able to interact with quizzes
• cannot be added to a Seminar Section by faculty
  • please submit a request at help.evergreen.edu so Academic Technologies staff can do this for you.