Canvas at Evergreen

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Revision as of 18:39, 21 October 2016 by Carpenti (Talk | contribs)


FAQs for Faculty and Staff

What is Canvas?

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Canvas is a learning management system (LMS) by Instructure which features:

  • A clean, user-friendly interface
  • A dashboard page that quickly summarizes assignments, announcements and other relevant information across course sites
  • Customizable notifications – students can get alerts via email, text message or social media at the frequency they desire
  • A working calendar that can be added to Google Calendar, iCal or other popular calendar tools
  • Support for media content
  • The power of the cloud
For an Overview of Canvas for Higher Ed, visit

Are Canvas sites private or visible to the public?

Evergreen's Canvas sites are private by default, and are NOT visible to the public.

  • However, faculty can choose to make a site partially visible to the public, but it will not include any student data.

When is my course available? Can I create my course in Canvas in advance?

Canvas courses are not created automatically but can be self-selected by faculty through Academic Technologies.

  • A course may be requested by faculty once the offering has been made available in Banner.
  • Your Canvas site should be available within 2 hours following request.

I have requested a site, but I don't see my course in Canvas

In Canvas, please click on Help in the lower left corner and select Report a Problem to submit a help ticket.

What is my File Storage quota for my course?

  • Each Canvas course site is allotted 500 MB for file storage and Canvas Groups have 50MB of storage.
  • In addition, each individual Canvas user is allotted 50 MB for personal file storage.

Student Enrollment in Canvas and Conclusion Schedule

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Students registered for your course or students you've made a signature override for will be automatically enrolled in your offering.

  • Students with signature override who have not officially registered will be concluded at the end of the first two weeks of class.
  • Students who un-enroll from the class will have their enrollment in the Canvas course concluded within 24 weekday hours.
  • If you want to add students to your class who are not yet registered, please reference Add and manage students in Canvas using Sections below.

Concluded Student Enrollment by Term

For multi-term offerings using a single Canvas site for all terms, conclusion of student enrollment per term section occurs by Monday morning Week 1 of the following term.

For example:

  • Fall enrollment is concluded Monday, Week 1, of Winter quarter.
  • Winter enrollment is concluded Monday, Week 1, of Spring quarter, and so on.

Conclusion of an enrollment section means students:

  • have read-only access to site content and course materials associated with the previous term(s)
  • will no longer receive Canvas notifications related to the offering’s site activity (unless they are enrolled in a subsequent term)

See also Instructure's illustrated guide:

Add and Manage Students in Canvas using Sections

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Sections are used to organize students for administrative and assessment purposes.

These are the default sections created for single and multi-term offerings:

  • a section for each quarter for student enrollment
  • a section titled Manually add students here (please use this section for adding students)
  • a section for faculty members associated with the offering
  • a seminar section per faculty per quarter

See also Instructure's illustrated guides:

Completed Offerings and Conclusion of Canvas Sites

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Conclusion of Canvas sites occurs following an offering's last term by Monday morning, Week 9, of the subsequent term.

For example:

  • A Fall-Winter-Spring offering is concluded Monday, Week 9, of Summer quarter.
  • A Fall-only offering concludes Monday, Week 9, of Winter quarter.

When the offering’s Canvas concludes, the site will no longer appear on your my.evergreen page or Canvas Dashboard but is still accessible:

  • from your my.evergreen page, click on Canvas Home
  • at your Canvas Dashboard, click on Courses at left (just under the Dashboard icon) and then All Courses to view courses listed under Past Enrollments

Faculty retain access to their offering's Canvas site, although:

  • the People index is depopulated of students, the Gradebook and assessment are kept intact
  • viewing student submissions via SpeedGrader is no longer available, student submissions can be downloaded via the Gradebook and individual Assignment pages

Students have read-only access to concluded Canvas sites.

Use Content from a Previous Canvas or Moodle

If you would like help with migrating content, please contact Academic Technologies for assistance.