Media Labs Access Policy

From Help Wiki

COVID and Health Policies

You need to follow all Evergreen COVID-19 related health and safety policies which could include Thurston county and Washington state policies and mandates.

See Policy Violations section below for more information.


  • Our labs are available to currently enrolled students, faculty, or staff to complete academic related projects.
  • Students need to be enrolled in an academic program or individual learning contract with a media fee.
  • Some labs are reserved for specific academic programs.
  • All users must complete the lab proficiency before scheduling the labs. 
  • Recreational use, or use resulting in personal or monetary gain is strictly prohibited.
  • Read the Media Labs Proficiency Process page for proficiency information.

General Policies

  • No food or drinks of any kind are allowed in the labs.
  • Alcohol, drugs, vaping and smoking are not allowed anywhere in the buildings.
  • Take care of yourself and remember to take a break once in a while.
  • Clean up after yourself.  
  • Do not delete other students' files.
  • Do not unplug or remove anything from the spaces.
  • Make sure the door is closed and locked when you leave the lab.
    • Do not leave doors propped open if the room will be temporarily unoccupied, even if you are only running to the restroom.
  • Only use your scheduled time.
  • Return keys and equipment promptly to Media Loan or to the Library Circulation Desk.
  • Report any lab problems by following the Report a problem in a media lab procedure.
  • Be courteous and respectful to the other users of the labs and all student employees.
  • Follow the Code of Student Rights and Responsibilities and the Social Contract
  • Files on computers may be deleted at the end of each quarter or as needed.
    • Always keep a backup of your work in another location.

Scheduling and Keys

Follow the scheduling procedures for the labs.

  • Audio Studio and Music Technology Labs
    • Scheduling will be done in class.
  • General Access Media labs
  • Once a lab is scheduled, you will need to check out a key from Media Loan
    • Media Loan has limited hours. 
    • You need to plan ahead and schedule time in advance so that you can check out the key from Media Loan.

Buildings Hours

We have labs located in Evans Hall and the Communications Lab Building

Evans Hall

  • Students can only be in the labs during the building open hours.

Open Hours

  • Monday - Friday: 7:00 AM - 9:00 PM
  • Saturday: 10:00 AM - 7:00 PM
  • Sunday: 10:00 AM – 7:00 pm

Communications Building

  • Students can only be in the labs during the building open hours.
    • Students with Late Night Access can be in the building during the extended late night hours.

Fall, Winter, Spring

Open Hours
  • Monday, Friday: 8:30 AM - 6:00 PM
  • Tuesday, Wednesday, Thursday: 8:30 AM - 10:00 PM
  • Saturday, Sunday: Closed
Late-Night Hours

Students in approved programs can enter the building when the exterior doors are locked during the hours below.

  • Monday, Friday: 6:00 PM - 10:00 PM
  • Saturday: 10:00 AM - 10:00 PM


Open Hours
  • Monday - Friday: 9:00 AM - 5:00 PM
  • Saturday, Sunday: Closed
Late-Night Hours

Students in approved programs can enter the building when the exterior doors are locked during the hours below.

  • Monday - Friday: 5:00 PM - 10:00 PM
  • Saturday: 9:00 AM - 5:00 PM

Lab Access

  • Only use your scheduled time.
  • Students can only be in the labs during the building open hours.
  • You must leave the lab and the building before the building is closed.
  • Key fob logs and computer login records will be compared to the scheduled lab times. 

Evaluation Week

  • Labs are not available for production use during evaluation week.
  • Building might have reduced hours during Evaluation week.
  • Labs are open though 5pm Wednesday of Evaluation week.
  • Media Loan only checks out keys for evaluation purposes.

Break Weeks

  • Labs are closed during breaks.

Summer Quarter

  • Lab use is normally limited during the summer.
  • Some labs might be closed or only open to specific classes.

Emergency Procedures

  • Fire Alarm: 
    • Leave the building.   
    • Do not re-enter until the alarm has stopped. 
    • Do not stand in the loading dock or the roadways behind the buildings. The fire department may need to use them.
  • Earthquake: 
    • Leave the building. 
    • Do not stand under the overhangs outside the buildings.
    • After an earthquake we might not be allowed to enter the building for a few days.
  • Suspended Operations: 
    • If the campus is in suspended operations do not come to campus to use our labs.
  • Closed Buildings: 
    • If a building is closed due to mechanical, safety or any reason do not enter the building until it has been re-opened.
  • Safety First:
    • Your safety is more important than any equipment or labs.
    • For example: If a door will not close after an earthquake just leave the building. Notify Media Services staff or Police Services afterwards.
  • Emergency Notifications
    • Sign up for Omnilert to get text notifications.

Policy Violations

Any violation of our policies can result in a temporary suspension of access.

  • You will be contacted by the lab manager.
  • You may lose access to all Media Service labs.
  • You may lose access to Media Loan equipment.
  • You will need to meet with them and discuss the situation.

Serious and repeated violations may result in immediate permanent loss of access.

Serious violations include:

  • Not following COVID-19 and other health and safety procedures.
  • repeated suspensions,
  • equipment altering or intentional damage.
  • use of space without scheduling
  • staying in spaces after building hours


You can request a meeting with the Associate Director of Media Services and a mutually agreed-upon neutral party to discuss problems and their resolutions.   

Additional Policy Information

The following wiki articles will provide more specific policy information for certain labs: