Difference between revisions of "Microsoft Education and Team Meetings in Canvas"

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'''NEW:''' Enable and configure the [[Microsoft Education Integration in Canvas]]
 
'''NEW:''' Enable and configure the [[Microsoft Education Integration in Canvas]]
 
# Add the Microsoft Education to your course navigation
 
# Add the Microsoft Education to your course navigation
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# Configure and enable '''Teams Meetings''' [[File:MicrosoftEdu-setup2.png|300px|right]]
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# Configure and enable '''Teams Meetings''' [[File:MicrosoftEdu-meetings.png|300px|right]]
 
# Once the Teams Meetings feature is enabled in the Microsoft Education setup, you will now be able to schedule a meeting with your class.
 
# Once the Teams Meetings feature is enabled in the Microsoft Education setup, you will now be able to schedule a meeting with your class.
  
  
 
====To Schedule a New Teams Meeting====
 
====To Schedule a New Teams Meeting====
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#'''Launch the Microsoft Education''' tool from your course nav and '''select the Meetings''' tile in the dashboard to launch the Meetings app.
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#'''Launch the Microsoft Education''' tool from your course nav and '''select the Teams Meetings''' tile in the dashboard to launch the Meetings app.
 
#Click the '''New Meeting''' button in the upper right.
 
#Click the '''New Meeting''' button in the upper right.
 
#Enter the required meeting information, such as name, description, and start/end dates and times.
 
#Enter the required meeting information, such as name, description, and start/end dates and times.
 +
# Select the ''''Allow anyone in the course to join'''' checkbox pins the meeting in the course for access by anyone in the course.
 +
[[File:MicrosoftEdu-meetings2.png|300px|right]]
  
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====Invite attendees====
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====Add a Link to the Teams Meeting  ====  
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#Enter individual email addresses to invite individual attendees.
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#After creating the Teams meeting and make a note of the date, time, and meeting link. 
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#To invite everyone in your course, '''click the Add entire class''' button, which pulls the LMS course roster into the 'To' line. You can remove added users with the Remove entire class button.
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#Add it to your home page or Canvas calendar.
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#The Allow anyone in the course to join checkbox pins the meeting in the course for access by anyone in the course. Meetings created with this option will not appear on attendees' calendars unless they are explicitly invited.
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<br />
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Note on Canvas Calendar: Meetings created through the Teams Meetings app do not automatically appear in the Canvas course calendar; you would need to manually add a calendar entry in Canvas
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'''To Add the Meeting link to your Canvas Course Calendar:'''
 +
#In your Canvas course, go to  '''Settings ''' and select '''Course Calendar '''from the right menu. 
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#If you are teaching more than one course, ensure that the proper course is selected within the calendar. 
 +
#Select the '''+'''  and then select '''Event''' to create a new event. 
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#*Give it the title, date, time, and link from your Teams Meeting. 
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#*Select '''Submit'''. 
  
 +
====Start or Join the Meeting====
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Both Faculty and Students can join the Teams Meeting by:
 +
# Selecting '''Microsoft Education''' from the Canvas Course navigation
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# Click '''Teams Meetings'''
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# Choose '''Join''' to start or join the scheduled meeting.
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# Choose to launch the meeting in the '''Teams App''' (if you have this installed) or '''Continue on this browser'''
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 +
 +
====Record the meeting====
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Once the meeting has started: [[File:MicrosoftEdu-meetings4.png|300px|right]]
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#click the three breadcrumb dots at the top of the call window and select '''Record and Transcribe > Start recording.'''
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#To stop recording, either end the call or go back to the three breadcrumb dots from the record menu and select '''stop recording'''.
 +
See also: [https://support.microsoft.com/en-gb/office/record-a-meeting-in-microsoft-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24 Microsoft's Record a Meeting] documentation.
 +
=====Meeting Recordings=====
 +
Meeting recordings will only be available for 60 days. You will need to manually [[Upload Teams Meeting Recording to Panopto | move this recording to Panopto]] if you wish to keep recordings available to students.
 +
 +
 +
====Using Breakout Rooms====
 +
Important note:  Faculty will need to be using the desktop Teams app (not the web app) to be able to setup Breakout Rooms during the meeting.
 +
Learn more: [https://support.microsoft.com/en-us/office/manage-breakout-rooms-in-microsoft-teams-7de1f48a-da07-466c-a5ab-4ebace28e461 Manage breakout rooms in Microsoft Teams]
  
 
|sidebar=
 
|sidebar=
 
=====Related Articles=====
 
=====Related Articles=====
−
* [https://support.microsoft.com/en-us/topic/use-microsoft-teams-classes-in-your-lms-ac6a1e34-32f7-45e6-b83e-094185a1e78a#ID0EBD=Instructure_Canvas Use Microsoft Teams Classes]
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*[https://support.microsoft.com/en-us/topic/use-microsoft-teams-meetings-in-your-lms-11b6095d-f90b-42b9-ab77-4dcff2bb3b76 Microsoft Team Meetings]
 +
*[[Microsoft Education Integration in Canvas]]
 +
*[[Upload Teams Meeting Recording to Panopto]]
 
----
 
----
 
{{TeamsHelp}}
 
{{TeamsHelp}}

Latest revision as of 15:08, 1 October 2025


Teams-logo.png
The Teams Meetings app in Microsoft Education lets you schedule Teams meetings with all or select students from within your Canvas course.

Before you get started, make sure you have a Canvas course created for your offering.

Get Started with Team Meetings

Meetings scheduled through the Microsoft Education Meetings app are associated with your Canvas course and are listed only within that course. Invited attendees will see these meetings on their Outlook and Teams calendars as well as being able to navigate to the meeting via Canvas. They can participate via the Teams web app (no software installation is required) or call into a meeting via phone.


Configure the Microsoft Education Integration

Enable-Microsoft-Edu.png

NEW: Enable and configure the Microsoft Education Integration in Canvas

  1. Add the Microsoft Education to your course navigation
  2. Configure and enable Teams Meetings
    MicrosoftEdu-meetings.png
  3. Once the Teams Meetings feature is enabled in the Microsoft Education setup, you will now be able to schedule a meeting with your class.


To Schedule a New Teams Meeting

  1. Launch the Microsoft Education tool from your course nav and select the Teams Meetings tile in the dashboard to launch the Meetings app.
  2. Click the New Meeting button in the upper right.
  3. Enter the required meeting information, such as name, description, and start/end dates and times.
  4. Select the 'Allow anyone in the course to join' checkbox pins the meeting in the course for access by anyone in the course.
MicrosoftEdu-meetings2.png

Add a Link to the Teams Meeting  

  1. After creating the Teams meeting and make a note of the date, time, and meeting link. 
  2. Add it to your home page or Canvas calendar.


To Add the Meeting link to your Canvas Course Calendar:

  1. In your Canvas course, go to  Settings  and select Course Calendar from the right menu. 
  2. If you are teaching more than one course, ensure that the proper course is selected within the calendar. 
  3. Select the +  and then select Event to create a new event. 
    • Give it the title, date, time, and link from your Teams Meeting. 
    • Select Submit. 

Start or Join the Meeting

Both Faculty and Students can join the Teams Meeting by:

  1. Selecting Microsoft Education from the Canvas Course navigation
  2. Click Teams Meetings
  3. Choose Join to start or join the scheduled meeting.
  4. Choose to launch the meeting in the Teams App (if you have this installed) or Continue on this browser


Record the meeting

Once the meeting has started:
MicrosoftEdu-meetings4.png
  1. click the three breadcrumb dots at the top of the call window and select Record and Transcribe > Start recording.
  2. To stop recording, either end the call or go back to the three breadcrumb dots from the record menu and select stop recording.

See also: Microsoft's Record a Meeting documentation.

Meeting Recordings

Meeting recordings will only be available for 60 days. You will need to manually move this recording to Panopto if you wish to keep recordings available to students.


Using Breakout Rooms

Important note: Faculty will need to be using the desktop Teams app (not the web app) to be able to setup Breakout Rooms during the meeting. Learn more: Manage breakout rooms in Microsoft Teams


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