Microsoft Education and Team Meetings in Canvas

The Teams Meetings app in Microsoft Education lets you schedule Teams meetings with all or select students from within your Canvas course.

Before you get started, make sure you have a Canvas course created for your offering.

Get Started with Team Meetings

Meetings scheduled through the Microsoft Education Meetings app are associated with your Canvas course and are listed only within that course. Invited attendees will see these meetings on their Outlook and Teams calendars as well as being able to navigate to the meeting via Canvas. They can participate via the Teams web app (no software installation is required) or call into a meeting via phone.

Configure the Microsoft Education Integration

NEW: Enable and configure the Microsoft Education Integration in Canvas

1. Add the Microsoft Education to your course navigation
2. Configure and enable Teams Meetings
   
3. Once the Teams Meetings feature is enabled in the Microsoft Education setup, you will now be able to schedule a meeting with your class.

To Schedule a New Teams Meeting

1. Launch the Microsoft Education tool from your course nav and select the Teams Meetings tile in the dashboard to launch the Meetings app.
2. Click the New Meeting button in the upper right.
3. Enter the required meeting information, such as name, description, and start/end dates and times.

Invite attendees

1. Enter individual email addresses to invite individual attendees.
   
2. To invite everyone in your course, click the Add entire class button, which pulls the LMS course roster into the 'To' line. You can remove added users with the Remove entire class button.
3. The 'Allow anyone in the course to join' checkbox pins the meeting in the course for access by anyone in the course. Meetings created with this option will not appear on attendees' calendars unless they are explicitly invited.

Note on Canvas Calendar: Meetings created through the Teams Meetings app do not automatically appear in the Canvas course calendar; you would need to manually add a calendar entry in Canvas.

Start or Join the Meeting

Both Faculty and Students can join the Teams Meeting by:

1. Selecting Microsoft Education from the Canvas Course navigation
2. Click Teams Meetings
3. Choose Join to start or join the scheduled meeting.
4. Choose to launch the meeting in the Teams App (if you have this installed) or Continue on this browser

Record the meeting

Once the meeting has started:

1. click the three breadcrumb dots at the top of the call window and select Record and Transcribe > Start recording.
2. To stop recording, either end the call or go back to the three breadcrumb dots from the record menu and select stop recording.

See also: Microsoft's Record a Meeting documentation.

Meeting Recordings

Meeting recordings will only be available for 60 days. You will need to manually move this recording to Panopto if you wish to keep recordings available to students. Learn more: Upload Teams Meeting Recording to Panopto

Using Breakout Rooms

(To be developed)