Zoom for Public Events

From Help Wiki
Zoom events that are for the public can present a different set of challenges than a Zoom meeting used for class or a meeting.

If you need to promote the event to the public you will need to take some extra precautions.

If you have more complex requirements, such as a large-audience broadcast webinars, please submit a production request with Electronic Media at least 4 weeks in advance.

Protect Your Zoom Meetings

  1. Use a unique Zoom Room ID
    Do not use your Personal Meeting ID (PMI) The PMI is your personal meeting space and you shouldn’t promote the ID to the public via email lists, websites etc
  2. Do not enable join before host
    If this is enabled the first person to join the meeting can become the host. See also Zoom Join before host
  3. Create a Waiting Room for Attendees
    Before the meeting is opened to the public the host can let in specific users that need to help prepare.
    Waiting Rooms allow you to control when attendees can enter the meeting. See also: Secure your meetings with Zoom waiting rooms or watch this quick video to see how to set one up and use.
  4. Make Sure Only the Hosts Can Share Their Screen
    This is a global default but can be changed in your personal meeting preferences. Only turn this on if it is absolutely necessary.
  5. Disable Annotation
    If annotation is enabled any participant can start annotating during screen sharing See also Zoom Annotation
  6. Chat Settings
    Chat can be turned off or be limited to host only, everyone publicly or everyone publicly and privately
    See also Chat Seeting
  7. Have Co-Hosts
    Have some helpers that the host can promote to co-host. They can help monitor chat, mute microphones and remove participants if needed.
  8. Remove a Participant or Put on Hold
    As the meeting host, you do have the ability to remove someone from the meeting or put them on hold via the Participants panel. See: Managing participants in a meeting.

Additional Resources

Keywords: web conferencing