Difference between revisions of "Get Started: Define Your Individual Study Contract"

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Welcome to the ILC and INT Quick Start Guide for Students and Faculty. If you are having trouble with the new system please review the help articles listed below or contact us at [http://help.evergreen.edu. help.evergreen.edu.]
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Get started by defining your Individual Study contract at my.evergreen.edu
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===Students===
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You can author your contract directly online or bring content over from a Google Doc or Word document via copy/paste
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*Login at my.evergreen.edu
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===Define your Contract===
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*Click on Individual Study Contracts
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*Login at [http://my.evergreen.edu/ my.evergreen.edu]
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*Create a title and start a new contract or continue editing a draft contract by clicking on its name from the list
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*Click on '''Individual Study Contracts'''
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*Create a '''title''' and '''select a term''' to start a new contract
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*Click the '''Start''' button at the top of the screen
 
*Define your contract and fill in the required information for all fields
 
*Define your contract and fill in the required information for all fields
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**You can save your progress on any page by clicking '''Save'''. To view your overall contract completion progress, press the '''Return to Summary''' button. Be sure to save before returning to your summary page if you have made any changes.
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=== Contract Type ===
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* Specify your contract type between Individual Learning Contract (ILC) and Internship Contract. If you would like to do an internship with an ILC component, select Internship Contract. You can specify the credit break down later.
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** If you are unsure if your contract is an internship, consider if your work will benefit a person, business, or organization in any way (paid or unpaid). If so, it is an internship. This includes a position in which you are already employed in.
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* Specify if you will be earning undergraduate or graduate credit. If you are an undergraduate and would like to earn graduate credit, discuss the possibility with your sponsoring faculty.
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* Specify if this contract is an in-program contract or individual study. In-program contracts are for any deviations from a program or course's syllabus by replacing credits with alternative work. Most commonly, these are done for Spring final projects that aren't defined in a program's syllabus. '''An in-program contract does not have to be registered with Registration and Records but must still be completed and documented in the contract system.'''</div><div class="container-fluid">
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=== Credit Amount ===
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Determine how many credits your contract will be. If you are creating an internship with an ILC component, the number of internship credits taken from the total credits will be how many ILC credits you will receive.
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Example:
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[[File:Internship-with-ILC-Component.png|centre|thumb|783x783px|A screenshot of the individual study contract page for specifying the number of credits. This specific contract is a 12 credit internship with an ILC component. The contract has 8 internship credits and 4 ILC credits. (12 - 8 = 4)|link=http://helpwiki.evergreen.edu/wiki/index.php/File:Internship-with-ILC-Component.png]]
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=== Prior Study ===
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This page is for the student to verify eligibility. If you are unqualified but would like to petition for an exception, refer to the [https://www.evergreen.edu/individualstudy/requirements Individual Study Requirements] page.
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=== Contract Background ===
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As individual study contracts are for advanced work, detail what past education or work experience prepares you for your contract. Providing a list of related previous faculty is optional.
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=== Objectives and Activities ===
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'''Learning Objectives: What do you want to learn?'''
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Learning objectives are statements that specify the skills and knowledge that you plan to acquire or enhance. The skills may be academic, technical or artistic; the knowledge should concern related subjects or topics. Objectives are what you plan to learn, NOT what you plan to do.
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'''Activities: What will you do to meet your learning objectives?'''
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In this section, list the activities you plan to complete to meet each of your learning objectives. For assistance in planning your activities for the quarter use this Activities Timeline
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'''What my sponsor will evaluate'''
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Describe the work you plan to complete to demonstrate your learning to your sponsor. This work is often illustrated through the things you have produced during the contract. For example, papers, a portfolio, research reports, journals, annotated bibliographies, performances, presentations, etc.
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=== Contract Sponsor ===
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* All contracts require an Evergreen staff or faculty sponsor. Sponsors must have undergone training before being eligible for sponsorship and must have expertise in the subject area of the contract. Have your sponsor contact the Academic Deans if they have not completed this training or if you are unable to find them as an available sponsor in the system.
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* Field supervisors are required for internships. Field supervisors must create an account at https://interns.evergreen.edu/. '''The email you provide to the contract system must be the same email your field supervisor uses to apply for an account.''' '''We also highly suggest your field supervisor use their professional email as sometimes personal emails are mistaken as spam and do not get activated.''' If your field supervisor is having difficulty getting their account approved, contact the Academic Deans.
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* Subcontractors are optional and available for both types of contracts. They are typically needed if your sponsor (and field supervisor if you have an internship) do not have expertise to adequately evaluate a portion of your contract. Depending on their affiliation with the college, they may also need to request an account through [https://interns.evergreen.edu/ https://interns.evergreen.edu/.]
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=== Contract Description ===
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You will first write a brief description (written in future tense and third person) of the activities and learning objectives that you have listed in your contract. At the end of the quarter, you and your sponsor will review and update this draft paragraph as needed and incorporate it as the Description of your work in your final evaluation.
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You will also specify the subject area of your contract.
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=== Communication, Support and Evaluation of Work ===
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'''Create your communication, support, and evaluation of work plans with your Sponsor and any field supervisors and subcontractors'''
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When working individually, it is critical that you have a '''communication plan''' with your sponsor (and Subcontractor). It is important that you keep in contact and share your general progress, clarify any changes that happen along the way, and make sure you are on the right track. A good communication plan should include a schedule for interaction between you and the sponsor and will specify due dates for your work. This is the place to clarify both of your expectations about working together and the '''support''' provided by the sponsor and/or subcontractor. Typically, the '''evaluation process''' is conducted by a sponsor and student evaluation conference during Evaluation Week.
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The expectation by the sponsor is that work is completed during the term of study. Credit will only be awarded for work that is completed.
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=== Terms and Conditions Questions ===
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The following questions will determine whether your contract needs further feedback and/or approvals from parties other than your contract sponsor. All questions are required to be answered in order to move ahead with sharing the contract with approvers. If any questions are answered as "Yes", you will be given instructions on how to move forward.
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[[File:Individual-Study-Department-Approvals.png|centre|881x881px|A screenshot of the individual study system when selecting "Yes" to all questions in the "Terms and Conditions Questions" section. Each department has specific tasks to receive contract approval.|thumb|link=http://helpwiki.evergreen.edu/wiki/index.php/File:Individual-Study-Department-Approvals.png]]</div>
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=== Completion ===
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You are done with your first draft of your contract when your summary page looks like this:[[File:Fully-Defined-Contract.png|centre|thumb|The independent study contract system with a fully defined contract. Every section has a check mark.|link=http://helpwiki.evergreen.edu/wiki/index.php/File:Fully-Defined-Contract.png]]
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If you are satisfied with your contract, you are ready to [[Collect Feedback On Your Contract|collect feedback]] from your sponsor and any field supervisors or sub-contractors you may have.
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===Faculty Sponsors===
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You can leave feedback after a student has sent a draft contract to you.
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*Login at my.evergreen.edu
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*Click on Individual Study Contracts (Two Factor Authentication Token Required for Off Campus Access)
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*Select the contract in question from the list
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*Leave feedback by clicking on the speech bubble icon. Enter text and hit submit. Comments entered are immediately available to the student.
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*The student will need to log in to review feedback
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*The student can create further edits and changes before re-sending a new draft
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[[Category:Individual Study]]
 
[[Category:Individual Study]]

Latest revision as of 10:29, 23 May 2023

Get started by defining your Individual Study contract at my.evergreen.edu

Define your Contract

  • Login at my.evergreen.edu
  • Click on Individual Study Contracts
  • Create a title and select a term to start a new contract
  • Click the Start button at the top of the screen
  • Define your contract and fill in the required information for all fields
    • You can save your progress on any page by clicking Save. To view your overall contract completion progress, press the Return to Summary button. Be sure to save before returning to your summary page if you have made any changes.

 Contract Type

  • Specify your contract type between Individual Learning Contract (ILC) and Internship Contract. If you would like to do an internship with an ILC component, select Internship Contract. You can specify the credit break down later.
    • If you are unsure if your contract is an internship, consider if your work will benefit a person, business, or organization in any way (paid or unpaid). If so, it is an internship. This includes a position in which you are already employed in.
  • Specify if you will be earning undergraduate or graduate credit. If you are an undergraduate and would like to earn graduate credit, discuss the possibility with your sponsoring faculty.
  • Specify if this contract is an in-program contract or individual study. In-program contracts are for any deviations from a program or course's syllabus by replacing credits with alternative work. Most commonly, these are done for Spring final projects that aren't defined in a program's syllabus. An in-program contract does not have to be registered with Registration and Records but must still be completed and documented in the contract system.

 Credit Amount

Determine how many credits your contract will be. If you are creating an internship with an ILC component, the number of internship credits taken from the total credits will be how many ILC credits you will receive.

Example:

A screenshot of the individual study contract page for specifying the number of credits. This specific contract is a 12 credit internship with an ILC component. The contract has 8 internship credits and 4 ILC credits. (12 - 8 = 4)

Prior Study

This page is for the student to verify eligibility. If you are unqualified but would like to petition for an exception, refer to the Individual Study Requirements page.

Contract Background

As individual study contracts are for advanced work, detail what past education or work experience prepares you for your contract. Providing a list of related previous faculty is optional.

Objectives and Activities

Learning Objectives: What do you want to learn?

Learning objectives are statements that specify the skills and knowledge that you plan to acquire or enhance. The skills may be academic, technical or artistic; the knowledge should concern related subjects or topics. Objectives are what you plan to learn, NOT what you plan to do.

Activities: What will you do to meet your learning objectives?

In this section, list the activities you plan to complete to meet each of your learning objectives. For assistance in planning your activities for the quarter use this Activities Timeline

What my sponsor will evaluate

Describe the work you plan to complete to demonstrate your learning to your sponsor. This work is often illustrated through the things you have produced during the contract. For example, papers, a portfolio, research reports, journals, annotated bibliographies, performances, presentations, etc.

Contract Sponsor

  • All contracts require an Evergreen staff or faculty sponsor. Sponsors must have undergone training before being eligible for sponsorship and must have expertise in the subject area of the contract. Have your sponsor contact the Academic Deans if they have not completed this training or if you are unable to find them as an available sponsor in the system.
  • Field supervisors are required for internships. Field supervisors must create an account at https://interns.evergreen.edu/. The email you provide to the contract system must be the same email your field supervisor uses to apply for an account. We also highly suggest your field supervisor use their professional email as sometimes personal emails are mistaken as spam and do not get activated. If your field supervisor is having difficulty getting their account approved, contact the Academic Deans.
  • Subcontractors are optional and available for both types of contracts. They are typically needed if your sponsor (and field supervisor if you have an internship) do not have expertise to adequately evaluate a portion of your contract. Depending on their affiliation with the college, they may also need to request an account through https://interns.evergreen.edu/.

Contract Description

You will first write a brief description (written in future tense and third person) of the activities and learning objectives that you have listed in your contract. At the end of the quarter, you and your sponsor will review and update this draft paragraph as needed and incorporate it as the Description of your work in your final evaluation.

You will also specify the subject area of your contract.

Communication, Support and Evaluation of Work

Create your communication, support, and evaluation of work plans with your Sponsor and any field supervisors and subcontractors

When working individually, it is critical that you have a communication plan with your sponsor (and Subcontractor). It is important that you keep in contact and share your general progress, clarify any changes that happen along the way, and make sure you are on the right track. A good communication plan should include a schedule for interaction between you and the sponsor and will specify due dates for your work. This is the place to clarify both of your expectations about working together and the support provided by the sponsor and/or subcontractor. Typically, the evaluation process is conducted by a sponsor and student evaluation conference during Evaluation Week.

The expectation by the sponsor is that work is completed during the term of study. Credit will only be awarded for work that is completed.

Terms and Conditions Questions

The following questions will determine whether your contract needs further feedback and/or approvals from parties other than your contract sponsor. All questions are required to be answered in order to move ahead with sharing the contract with approvers. If any questions are answered as "Yes", you will be given instructions on how to move forward.

A screenshot of the individual study system when selecting "Yes" to all questions in the "Terms and Conditions Questions" section. Each department has specific tasks to receive contract approval.

Completion

You are done with your first draft of your contract when your summary page looks like this:
The independent study contract system with a fully defined contract. Every section has a check mark.

If you are satisfied with your contract, you are ready to collect feedback from your sponsor and any field supervisors or sub-contractors you may have.

Individual Study Student Information

Contract Stages
Individual Study Student Related Articles

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