Difference between revisions of "Zoom for Public Events"
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| − | '''If you have more complex requirements, such as a large-audience broadcast webinars, please | + | '''If you have more complex requirements, such as a large-audience broadcast webinars, please submit a [https://www.evergreen.edu/offices-services/media-services/media-production-planning-guide production request with Electronic Media at least 4 weeks in advance].'''</div> |
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#:Do not use your Personal Meeting ID (PMI) The PMI is your personal meeting space and you shouldn’t promote the ID to the public via email lists, websites etc | #:Do not use your Personal Meeting ID (PMI) The PMI is your personal meeting space and you shouldn’t promote the ID to the public via email lists, websites etc | ||
# '''Do not enable join before host''' | # '''Do not enable join before host''' | ||
| − | #: If this is enabled the first person to join the meeting can become the host. | + | #: If this is enabled the first person to join the meeting can become the host. See also [https://support.zoom.us/hc/en-us/articles/202828525-Join-before-host Zoom Join before host] |
# '''Create a Waiting Room for Attendees''' | # '''Create a Waiting Room for Attendees''' | ||
#: Before the meeting is opened to the public the host can let in specific users that need to help prepare. | #: Before the meeting is opened to the public the host can let in specific users that need to help prepare. | ||
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# '''Disable Annotation''' | # '''Disable Annotation''' | ||
#: If annotation is enabled any participant can start annotating during screen sharing See also [https://support.zoom.us/hc/en-us/articles/115005706806-Using-annotation-tools-on-a-shared-screen-or-whiteboard Zoom Annotation] | #: If annotation is enabled any participant can start annotating during screen sharing See also [https://support.zoom.us/hc/en-us/articles/115005706806-Using-annotation-tools-on-a-shared-screen-or-whiteboard Zoom Annotation] | ||
| + | # '''Chat Settings''' | ||
| + | #:Chat can be turned off or be limited to host only, everyone publicly or everyone publicly and privately | ||
| + | #: See also [https://support.zoom.us/hc/en-us/articles/115004809306-Controlling-and-Disabling-In-Meeting-Chat Chat Seeting] | ||
# '''Have Co-Hosts''' | # '''Have Co-Hosts''' | ||
| − | #: Have some helpers that the host can promote to co-host. They can help monitor chat, [https://support.zoom.us/hc/en-us/articles/203435537-Muting-and-unmuting-participants-in-a-meeting mute microphones] and remove participants if needed. | + | #: Have some helpers that the host can [https://support.zoom.us/hc/en-us/articles/206330935-Enabling-and-adding-a-co-host promote] to co-host. They can help monitor chat, [https://support.zoom.us/hc/en-us/articles/203435537-Muting-and-unmuting-participants-in-a-meeting mute microphones] and remove participants if needed. |
#'''Remove a Participant or Put on Hold''' | #'''Remove a Participant or Put on Hold''' | ||
#: As the meeting host, you do have the ability to remove someone from the meeting or put them on hold via the Participants panel. See: [https://support.zoom.us/hc/en-us/articles/115005759423-Managing-participants-in-a-meeting Managing participants in a meeting]. | #: As the meeting host, you do have the ability to remove someone from the meeting or put them on hold via the Participants panel. See: [https://support.zoom.us/hc/en-us/articles/115005759423-Managing-participants-in-a-meeting Managing participants in a meeting]. | ||
Latest revision as of 07:49, 28 September 2023
If you need to promote the event to the public you will need to take some extra precautions.
If you have more complex requirements, such as a large-audience broadcast webinars, please submit a production request with Electronic Media at least 4 weeks in advance.
Protect Your Zoom Meetings
- Use a unique Zoom Room ID
- Do not use your Personal Meeting ID (PMI) The PMI is your personal meeting space and you shouldn’t promote the ID to the public via email lists, websites etc
- Do not enable join before host
- If this is enabled the first person to join the meeting can become the host. See also Zoom Join before host
- Create a Waiting Room for Attendees
- Before the meeting is opened to the public the host can let in specific users that need to help prepare.
- Waiting Rooms allow you to control when attendees can enter the meeting. See also: Secure your meetings with Zoom waiting rooms or watch this quick video to see how to set one up and use.
- Make Sure Only the Hosts Can Share Their Screen
- This is a global default but can be changed in your personal meeting preferences. Only turn this on if it is absolutely necessary.
- Disable Annotation
- If annotation is enabled any participant can start annotating during screen sharing See also Zoom Annotation
- Chat Settings
- Chat can be turned off or be limited to host only, everyone publicly or everyone publicly and privately
- See also Chat Seeting
- Have Co-Hosts
- Have some helpers that the host can promote to co-host. They can help monitor chat, mute microphones and remove participants if needed.
- Remove a Participant or Put on Hold
- As the meeting host, you do have the ability to remove someone from the meeting or put them on hold via the Participants panel. See: Managing participants in a meeting.
Additional Resources
- Zoom's Security page for additional information on Zoom's security features.
- Evergreen's Global Zoom Meeting Defaults
Related:
- Getting Started with Zoom
- Zoom for Students
- Zoom Security
- Schedule a Zoom Meeting in Canvas
- Category:Zoom - All Zoom Docs
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Keywords: web conferencing
