Difference between revisions of "Sharing OneDrive Files"

File sharing is an essential task made easy with your OneDrive. This document provides a step-by-step guide on how to share a file in your OneDrive in your browser.

Sharing via the Browser

Part I: Selecting the File

1. Sign in to OneDrive at onedrive.live.com with your my.evergreen credentials.
2. Click the file. Find the file you wish to share and click on it. A small blue checkmark to the left of the file name will appear to indicate the file selected.
   
   
   
   
   • TIP: If the file isn't already saved to your OneDrive folder, click and drag the file from your desktop into the browser window to save it there. For more information, check our instructions on how to save a file to your OneDrive.
     
     
3. Click the Share button next to the file name. The share button is an arrow emerging from a box outline. This button will be highlighted with your selected file and located directly right of the name. Click to open the Share window.
   
   
   
   
   

Part II: Adjusting Permissions

The share window provides a multitude of options in order to manage who has access to your document and what they can do with it. This guide walks you through setting the most basic permissions to immediately share a document with one person.

1. Enter the email address of intended recipients. In the "To:" box, enter the Evergreen email of the person you want to share the document with. Select their name as it pops up from the dropdown.
   
   
   
   
   • TIP: You can continue doing this with as many people as you want, as long as they have an @evergreen.edu email address!
     
     
2. Adjust sharing permissions. Click the icon located to the right of the "To" box to open the permissions drop down menu. Here you can select the level of control the recipients will have over the document.
   
   
   
   
   
3. Select "Can Edit" OR "Can Review". Editing permissions will allow the person you share the document with to make edits to your file. If you do not want them to be able to make changes, we recommend using "Can Review".
   
   
   
   
   
4. Adjust Link Permissions. At the bottom of the share window, click the link labeled "People in The Evergreen State College with the Link" to open the Link settings menu.
   
   
   
   
   
5. Click "Specific People" to keep access limited to those you share the document with.
   
   
   
   
   
6. Click "Apply" button located at the bottom of the menu screen.
   
   
   
   
   

Part III:Share

1. Include a message (Optional): Sharing your files this way will automatically send an email notification to the recipient with the link to the document you've shared. To include a message in this email, write one in the provided message box of the share window.
   
   
   
   
   
2. Click "Send". Apply the share permissions by clicking "send". This will automatically notify your recipient list you've shared the document with them via email.