Difference between revisions of "Zoom for Public Events"

Revision as of 13:19, 2 November 2020

Zoom events that are for the public can present a different set of challenges than a Zoom meeting used for class or a meeting.

If you need to promote the event to the public you will need to take some extra precautions.

If you have more complex requirements, such as a large-audience broadcast webinars, please make a support request with Electronic Media.

Use a unique Zoom Room ID
Do not use your Personal Meeting ID (PMI) The PMI is your personal meeting space and you shouldn’t promote the ID to the public via email lists, websites etc
Do not enable join before host
If this is enabled the first person to join the meeting can become the host. See also Zoom Join before host
Create a Waiting Room for Attendees
Before the meeting is opened to the public the host can let in specific users that need to help prepare.

Waiting Rooms allow you to control when attendees can enter the meeting. See also: Secure your meetings with Zoom waiting rooms or watch this quick video to see how to set one up and use.
Make Sure Only the Hosts Can Share Their Screen
This is a global default but can be changed in your personal meeting preferences. Only turn this on if it is absolutely necessary.
Disable Annotation
If annotation is enabled any participant can start annotating during screen sharing See also Zoom Annotation
Chat Settings
Chat can be turned off or be limited to host only, everyone publicly or everyone publicly and privately

See also Chat Seeting
Have Co-Hosts
Have some helpers that the host can promote to co-host. They can help monitor chat, mute microphones and remove participants if needed.
Remove a Participant or Put on Hold
As the meeting host, you do have the ability to remove someone from the meeting or put them on hold via the Participants panel. See: Managing participants in a meeting.

Keywords: web conferencing

@@ Line 26: / Line 26: @@
 #: If annotation is enabled any participant can start annotating during screen sharing  See also [https://support.zoom.us/hc/en-us/articles/115005706806-Using-annotation-tools-on-a-shared-screen-or-whiteboard Zoom Annotation]
 # '''Chat Settings'''
-#:Chat can be turned off or be limited
+#:Chat can be turned off or be limited to host only, everyone publicly or everyone publicly and privately
-#:
+#: See also [https://support.zoom.us/hc/en-us/articles/115004809306-Controlling-and-Disabling-In-Meeting-Chat Chat Seeting]
 # '''Have Co-Hosts'''
 #: Have some helpers that the host can [https://support.zoom.us/hc/en-us/articles/206330935-Enabling-and-adding-a-co-host promote] to co-host.  They can help monitor chat, [https://support.zoom.us/hc/en-us/articles/203435537-Muting-and-unmuting-participants-in-a-meeting mute microphones] and remove participants if needed.