Difference between revisions of "Accessible Word Documents"

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There are a variety of adaptive technology software options that rely on optical character recognition (OCR) techniques in order to convert text to audio. Basic OCR programs are limited in their ability to “read” text so the structure of your document can make all the difference in making your content accessible.
 
  
= Several guidelines to follow: =
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Best Practices for Creating Accessible Word Documents and Google Docs
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'''Structure''' – Simple screen readers scan text left to right and top to bottom; making your document hierarchical and linear can ensure the text you include makes sense to someone using a screen reader.
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There are a variety of adaptive technology software options that rely on optical character recognition ([[Optical Character Recognition|OCR]]) techniques in order to convert text to audio. Basic OCR programs are limited in their ability to “read” text so the structure of your document can make all the difference in making your content accessible.
  
'''Typeface''' – The typeface you use in your document can aid readers with visual impairments. Use standard fonts, particularly fonts without serifs (sans serif) to help designate the form a letter.
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=== Several guidelines to follow: ===
  
'''Conveying emphasis''' – Proper punctuation can help you convey emphasis in the text if you know how it is interpreted. Screen readers provide a brief pause at commas and a longer pause at periods. You may want to include periods at the end of section headers to convey the start of a new section. Screen readers generally don’t read hyphens and parentheses so you may want to use commas in lieu of other punctuation marks.
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*'''Structure''' – Simple screen readers scan text left to right and top to bottom; making your document hierarchical and linear can ensure the text you include makes sense to someone using a screen reader.
  
'''Templates and Formatting''' – Some screen readers are quite advanced and make use of Word templates. Using a template and the formatting options already built into Word can make your work easier and more accessible for your audience.<br> <br>
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*'''Typeface''' – The typeface you use in your document can aid readers with visual impairments. Use standard fonts, particularly fonts without serifs (sans serif) to help designate the form a letter.
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*'''Conveying emphasis''' – Proper punctuation can help you convey emphasis in the text if you know how it is interpreted. Screen readers provide a brief pause at commas and a longer pause at periods. You may want to include periods at the end of section headers to convey the start of a new section. Screen readers generally don’t read hyphens and parentheses so you may want to use commas in lieu of other punctuation marks.
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*'''Templates and Formatting''' – Some screen readers are quite advanced and make use of Word templates. Using a template and the formatting options already built into Word can make your work easier and more accessible for your audience.<br> <br>
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====Accessibility Reasorces====
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*[https://www.evergreen.edu/accessibility Evergreen's Guide on Accessible Technology ]
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*[[Accessibility_Help|Accessibility Help Page ]]
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*[[Tips_for_Providing_Barrier-Free_Access|Tips for Providing Barrier-Free Access]]
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*[[Accessibility_Software|Accessibility Software]]
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*[[Accessibility:_Where_to_Go_for_Help|Accessibility: Where to Go for Help]]
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*[[Optical_Character_Recognition|Optical Character Recognition]]
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====Creating Accessible Content====
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*[[Accessible_Word_Documents|Accessible Word Documents]]
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*[[Create_an_Accessible_PDF|Create an Accessible PDF]]
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*[[Creating_Accessible_Math_Resources|Creating Accessible Math Resources]]
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*[[Accessible_Spreadsheets|Accessible Spreadsheets]]
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*[[Accessible_Video|Accessible Video]]
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*[[Accessible_Canvas_Pages|Accessible Canvas Pages]]
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*[[Accessible_WordPress_Pages|Accessible WordPress Pages ]]
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*[[Accessibility_Within_Canvas_Checklist|Accessibility Within Canvas Checklist]]
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*[[Learn_more_about_Accessibiliity_and_Inclusive_Design|Learn more about Accessibiliity and Inclusive Design]]
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[[Category:Accessibility]]

Latest revision as of 14:40, 5 October 2017

Best Practices for Creating Accessible Word Documents and Google Docs

There are a variety of adaptive technology software options that rely on optical character recognition (OCR) techniques in order to convert text to audio. Basic OCR programs are limited in their ability to “read” text so the structure of your document can make all the difference in making your content accessible.

Several guidelines to follow:

  • Structure – Simple screen readers scan text left to right and top to bottom; making your document hierarchical and linear can ensure the text you include makes sense to someone using a screen reader.
  • Typeface – The typeface you use in your document can aid readers with visual impairments. Use standard fonts, particularly fonts without serifs (sans serif) to help designate the form a letter.
  • Conveying emphasis – Proper punctuation can help you convey emphasis in the text if you know how it is interpreted. Screen readers provide a brief pause at commas and a longer pause at periods. You may want to include periods at the end of section headers to convey the start of a new section. Screen readers generally don’t read hyphens and parentheses so you may want to use commas in lieu of other punctuation marks.
  • Templates and Formatting – Some screen readers are quite advanced and make use of Word templates. Using a template and the formatting options already built into Word can make your work easier and more accessible for your audience.